Improve Your Productivity With Simple Tips and Awesome Tools – Part 1 [User Recommendation]
By on July 12th, 2008

This post is part of our user recommendation marathon where users ask recommend questions to us.

Abhishek from TechnixUpdate asks us, Can you give tips on increasing productivity

Well Abhishek, thanks for asking this question and I would be glad to impart few tips and tools that I use to make my PC life more productive, leaving me with lots of time to do other things.

A Clean Desktop

The first thing I see when I boot up my PC is the desktop, I believe it’s like a living room of a house. If I keep it cluttered I may always walk into a mess, making it more tough for me to keep the rest of the house clean.

So I like to keep my desktop as clean as possible, only keeping information that may be useful to me on it, like a single folder to dump files (P1) into, a to-do list, a calendar and a post-it note. Keeping my desktop this way allows me to also stay productive with tasks and appointments.

I also use a quick launcher to keep all the applications handy, so that I can keep my desktop de-cluttered and also have access to things that I want. Take a look at my desktop below (Click to enlarge it).

techie-desktop

Tools I Use For My Desktop

Related: 11 Useful and Free Pin Note Applications

Organized Files and Folders

I usually organize all the files and folders into a neat structure, so that I can find something that I want easily, without having to break my head. It is a simple structure clubbing softwares that are for media into a folder named media softwares and so on. I follow the same rules for my documents, images I use for posting and almost every other file. I organize it this way, so that it is much more easier to find something the next time I want to.

A simple formula I use for files and folders is derived from how music is organized into artists, genres, albums and so on.

I tend to install softwares into directories they make sense, so that I can find them whenever I want. For example I use Daily Use Utilities to keep all the utilities I use daily.

techie-program-files techie-blog-pictures

Tools I Use to Enhance File Organization


Keyboard Shortcuts

The first thing I do when I download a new software is, learn about the keyboard shortcuts, yes I am very particular about not wasting my time, doing things I can do with keyboard shortcuts. I also use keyboard shortcuts for making use of inbuilt functionalities that are built in into Windows.

There are two keyboard shortcuts I love in Windows Vista, one which allows you to launch your quick launch applications and another one which allows you to control the system tray with the Windows key, you can read more about it in our earlier post about utilizing the Windows button as a useful hotkey.

Other than that I use Launchy to load applications faster than ever, without wasting any time.

Make File Navigation a Piece of Cake

The one thing I always despised while saving and uploading files was the need for me to browse to the right folders, and to be quite frank that was the most time wasting exercise I did, since I save several files and images regularly, and to top it the number of attachments I have to send across on a day to day basis.

To make my life easier, I use several softwares that allow me to navigate folders easily, so that I do not to browse through, to get to the right folder. The one I love and use religiously is Direct Folders.

Related: Add New Locations to the Places Bar | How to edit Custom locations in file open/save dialogs | Adding Breadcrumbs to address bar in Windows XP | Jump to your Favorite folder in File open/save dialogs

Well there are quite a few more things that increase productivity, but that would be in the next episode. Hopefully these tips and tools will help you become more productive.

Abhishek, hope you found these tips useful, there are several more to come. So keep tuned.

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Author: Keith Dsouza Google Profile for Keith Dsouza
I am the editor-in-chief and owner of Techie Buzz. I love coding and have contributed to several open source projects in the past. You can know more about me and my projects by visiting my Personal Website. I am also a social networking enthusiast and can be found active on twitter, you can follow Keith on twitter @keithdsouza. You can click on my name to visit my Google+ profile.

Keith Dsouza has written and can be contacted at keith@techie-buzz.com.
  • http://www.technixupdate.com abhishek

    thanks keith – for considering my request.

    i didn’t know about some of the cool tools u mentioned, so i will start using them.

    In all a great post…will be waiting for the next part of it.

    will be waiting for my guest post also….i hope u publish it

  • http://www.thegeekstuff.com Ramesh | The Geek Stuff

    I’ve been using Direct Folders for a long time and it is fantastic. I like the feature of double-clicking on windows open dialog from any application to reach your frequently used folders.

    Ramesh
    The Geek Stuff

  • http://www.conceptworld.com Gautam Jain

    There is a new version of PikyBasket at http://www.conceptworld.com/Piky/

    PikyBasket is now part of PikySuite.

  • http://www.conceptworld.com Gautam Jain

    Thanks. There is a new version of PikyBasket at http://www.conceptworld.com/Piky/

    PikyBasket is now part of PikySuite.

  • http://www.pclicious.com/ PCLicious Video Tutorials

    Thank you very much for the tip on Direct Folders!! I have been looking for a program like this for the last few days. LOL, Im so happy! That tool will increase my productivity tons!

    RocketDock is one of my most used tools as well, Its the number one tool to keep my desktop clean & uncluttered, yet keep me productive with the use of its separators :)

    BTW, Here is a great video tutorial on how to install, setup, beautify & organize RocketDock: RocketDock, Increase Productivity And Coolness Factor To Your Desktop

 
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