Tutorial: Use Word 2013 to Edit Your Blog
By on July 21st, 2012

Office 2013 sports some pretty nifty features. One them is the ability to edit your blog directly using Word 2013. In this tutorial, I will show you how you can create a short blog post, insert embedded video, and save it as a draft on your WordPress website. Let’s get Started!

Word 2013 Splash Screen

When you first open Word 2013, you are presented with some gorgeous templates to help you get started. Pictured below, you can see that I am choosing the template called “Blog post”.

Blog Template

Select the Blog Template to get started.

The first time you open the “Blog post” template, it will ask you information about your blog’s URL, as well as username and password. Once you get that out of the way, you can start typing as I have below. Notice that I have typed “A Day at the Races” in the title section of the blog post. Below that you can see that I am typing about an experience I had with my son that weekend. You will also notice that some of the text is underlined in blue. This denotes that I have made that text a hyperlink. All I had to do was highlight the text and click the button at the top that looks like a little globe and is labeled “Hyperlink”. Things were moving along pretty smoothly until I decided I wanted to use this great new feature that Word 2013 is touting, which is the ability to embed videos. However, when I clicked the “Insert” tab, it was nowhere to be found, hence the giant red question mark I put in the picture.

Missing Embed

Notice we’re missing the embed video button.

Well, I decided to do a little digging. It hadn’t been that long ago that I did a tutorial on how to add buttons to the quick access toolbar in 2010, and fortunately Word 2013 sports that bar as well. If you look at the picture below, you will see where I clicked the downward pointing arrow on the quick access toolbar. I then selected “More Commands” from the bottom of the menu.

Quick Access Toolbar

Add Commands to Quick Access Toolbar

Next, I knew that I wanted to insert a video. By default, the “Popular Commands” category is chosen in the selection area. I clicked the dropdown arrow and chose the “Insert Tab” category because I suspected this is where I would find the insert video command I was looking for.

Insert Tab

Insert Tab

Under the “Insert Tab” heading was listed the option “Online Video”. I selected that video, clicked the “Add” button to move it to the right column of the dialog box. Lastly, I clicked OK at the bottom.

Now, I was in business. Circled in the picture below, you can see the “Online Video” button on the quick access toolbar. I clicked that and it opened the dialog box you see below. I simply had to copy the embed code from my YouTube video and paste it into the box to the right of the field that says “From a Video Embed Code”. You will also see circled in red to the right, the button that you need to click to insert the video.

Embed Video

Embed Video

Pictured below, you can now see I have my YouTube video embedded in the body of my blog post. To the right of that, you see a little box that says “Layout Options”. This is where you make the video box bigger and configure how it aligns with the text.

Layout Options

Layout Options

The last thing I want to do is save this post as a draft on my main blog so I can see how well it transfers over. I click on the “Blog Post” tab, then under the “Publish” button I click the downward pointing arrow, and select “Publish as Draft”. The reason I am doing it as a draft is so I can make final edits on my blog host.

Save As Draft

Save as Draft

If you look in the image below, you can see where my post was successfully published to my WordPress blog. Well, almost everything successfully published. Unfortunately, I found a nice little bug in this feature. The video didn’t actually transfer. For some reason, during the act of publishing, my video was converted into a PNG file. So basically, it’s now just a picture. This may explain why the insert video link was missing in the blog template to begin with, but I feel like this is a big flop if Microsoft didn’t consider the fact that some would want to publish videos to their blogs. Be mindful however, that the video works great embedded in the Word document. It just didn’t carry over.

WordPress Screenshot

I sent a note to Microsoft regarding the bug, but have yet to hear back. I will be sure to update if I do hear from Microsoft. You can notify Microsoft of bugs in any of the Office 2013 Consumer Preview apps by clicking the frown face in the upper right corner of the programs. Honestly, I like the ability that Microsoft Word 2013 gives me in the blog template. Unfortunately, it’s not perfect.

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Author: Darrin Jenkins Google Profile for Darrin Jenkins
Darrin is an IT manager for a large electrical contractor in Louisville KY. He is married and has 3 kids. He loves helping people with their technology needs. He runs a blog called Say Geek!

Darrin Jenkins has written and can be contacted at darrin@techie-buzz.com.
  • Manas

    Thanks for the review. What happens with internal links, like a citation or a footnote? Do these carry over as expected to the blog?

  • http://www.facebook.com/xavier.badillo.35 Xavier Badillo
 
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