Tag Archives: Tips And Tricks

Smarter Splash Screen In Office 2010

The usual process of opening applications is to click on the application shortcut and wait while the application is fully loaded, in many cases the application will take sometime to load, specially when they have to load add-ins or plugins too.

Likewise Microsoft Office products take sometime to open, usually because they are loading in the background.

office_2010_splash_screen

includes a change on how the application loads which provides users with an option to close the applications even before they are fully loaded with the inclusion of a close and cancel button.

In addition to that users are also able to see what process is currently being run by the application, for example if you have a lot of add-ins you will see the progress of which add-ins are currently being loaded.

The good thing about these changes is that it now allows users to determine which add-ins may be causing problem and disable or uninstall them.

What do you think about the new feature? Do you find it useful? Want more such tips, don’t forget to read the entire list of .

Browse Internet Faster By Managing Your Cache

When you visit a website, your browser stores that information in the Cache memory so it doesn’t have to download all the content when you re-visit it. Managing your Cache is pretty important to browse websites faster and to properly utilize your space.

Here are some tips on how to achieve that:

1. Increasing Your Cache:

Every browser has a default Cache size but you can easily increase it to allow more content to be downloaded. If you regularly visit a website that has large size images, you probably would need more than 15-20 MB to store those images in your Cache. You can increase that size to whatever is appropriate.

Here’s how to increase your Cache size in Firefox:

Go to Tools >> Options >> Advanced:

On the Network tab, you will see the option to specify a size for your offline storage. You can set it to as much as you want for example 100 MB, 200 MB or even 500 MB.

2. Emptying Your Cache:

Unfortunately, some browsers like Chrome, do not offer you the option to increase your Cache size. The only way to manage it effectively in such cases is to empty it as frequently as possible so a lot of old stuff doesn’t sit there. If you have IE7 or IE8 you can actually set the option to empty your cache every time you close the browser. To do this, go to Internet Options >> Advanced.

3. Monitoring Your Cache:

How do you know what Cache size is appropriate? Well, in most of the browsers you can monitor your Cache usage by simply typing about:cache in the address bar. This will show you how much inactive storage you have and if you should increase/decrease the size of your cache.

4. Changing the location of the Cache:

In some cases, the location of your cache memory in your hard drive might not the most effective one. If you desire to change that, you can do it by following these steps:

  1. In Firefox, type about:config in the address bar.
  2. Right click anywhere in the preferences window and choose New >> String.
  3. Copy and paste browser.cache.disk.parent_directory as the new preference.
  4. Enter path of the directory where you want your cache to be.

These tips can help you smartly manage your cache and have a faster browsing experience.

Arrange Your Explorer Icons Neatly By More Filter Options

Most of the Microsoft Windows users often get messed up with their files because of the lack of grouping or categorizing of the newly added items to the computer. This creates a compete chaos in the system that it becomes too difficult to go through them. And at the end, after clearing this mess out, we end up with many important files deleted.

This can be prevented by proper grouping of the files and folders based on different filters. Unlike what you maybe thinking, there is no need of any extra software for this. There is a option in the Windows Explorer itself, which I am sure many of you have not noticed. So, I thought that I would introduce them to you people.

Go to any folder,

  1. Click on “view” button in the menu bar.
  2. Go to “choose details” option in that. You will get a list of options that have check boxes. These are the options that you get in your “Arrange Icons By” filter. For example, by default you have “Arrange icons by> name,   size, date, type and modified”
  3. Now by checking the option “Author” you will get an extra filter for you files i.e., “Arrange icons by> author”. These options depend on the files in the folder you have selected.

This is really good for people who keep on installing new softwares to their system and often get messed up with their softwares.

Send Exe Files As Attachments In Gmail

and many other email providers disallow users from sending email with .exe (executable files) and many other file types including .class (java compiled files) or any other compiled files, or any other type of files that can be remotely executed when someone downloads them.

In addition to that it also blocks zip compressed files which contains executable or compiled files. Though this is done for security reasons, it can get annoying at times.

Is there a way around this? Yes these is, not one but two different ways.

The first way according to Lost In Technology is to rename the file to something else and then attach it to email, this works good enough.

gmail_executable_attachments

However there is another way to do this, you can also archive the files using RAR compression, here is a simple test we ran, where we zipped a files called csstidy.exe into both zip and RAR archives.

gmail_zipped_exe_fail

The files were uploaded properly, however the email was not sent out since Gmail detected the executable file in the compressed zip file, however since RAR is a proprietary algorithm, Gmail does not have any means to scan the .rar files.

This is a tip for people who want to send executables or compiled files using Gmail, however if you are on the receiving end of such a email with a .rar attachment, make sure to scan it before you use it, since it may contain viruses or spywares.

If you are unsure how to do it, visit our earlier post on Online Security Tips How do you keep your computer secure and safe, if you are interested in reading more for Gmail, don’t forget to visit the section.

Crontab Generator

Cron jobs are basically scheduled tasks for Linux based OS, that are supposed to run at certain intervals, users can manually add cron jobs to their system by using the command crontab eand editing the file to add new cron job.

However not many people are familiar with the syntax of Crontab, to help them out there is a excellent service that will allow users to generate the syntax, by providing with a wizard interface.

You can use the wizard to get the syntax for the cron by inputting the command name and choosing the frequency you want to run it at.

crontab_generator

Once you have selected the settings, click on Create Crontab Line button, the service will automatically generate the syntax for the cron.

You can then copy the syntax and use the command crontab eto edit cron jobs and insert the new syntax. Can’t get any simpler than this.

Crontab Generator [via tweet from @SathyaBhat]

Delete Files and Folders Recursively Using Command Prompt

One of our readers recently asked a question with regards to deleting files and folders recursively using the command prompt.

I would like to delete all the folders and files in a folder. Like we have an option to delete all the files is "del *" but it will not work for deleting folders like "rmdir *"

The question is similar to a one asked to us earlier where a user wanted to know how to recursively delete certain file types from directories and sub directories using the command prompt.

However when it comes to deleting directories and subdirectories using the command prompt, the regular rmdirdoes not work with a wildcard.

In order to delete all files and folders recursively using the command prompt you will need to run the command;

rmdir /S directoryname

Replace directorynamewith the directory you want to delete.

recursively_delete_folders

Once you run the command you will be prompted whether you want to delete the files or not, if you do not want to see this prompt you can pass the /Q switch to the command, which will then run the command in non-verbose mode.

However you must note that files and folders deleted from the command prompt do not go to recycle bin, they are permanently deleted, so make sure that you really want to delete those files, however if you do delete those files accidentally you can use one of the   to recover deleted files.

Understanding and Creating Quick Steps In Outlook 2010

A very interesting feature in is the introduction of quick steps, this feature allows users to perform several actions quickly and easily.

For example you can send a report you received to a manager, create a list of users that you can quickly email to, forward it to someone else, send a meeting reply, move it to another folder and so on.

This is indeed a very useful feature and it will definitely help to increase your productivity. There are several things that this feature has, which are not clearly visible, we will dive into things and help you understand how to use Quick steps, create your own quick steps and customizing quick steps.

How To Use Quick Steps

Quick Steps are available to use from the Home tab. Outlook 2010 has a number of predefined quick steps which you can start using immediately.

outlook_2010_quick_steps

The first two quick steps will quickly allow you to move email to a predetermined folder or to a folder that you can choose to move the email to.

The other quick steps allow you to forward the email to someone, or send it to a manager, however you will have to customize the email address once before you can send them out.

There are also options available to send out meeting reply or schedule a team meeting.

Customizing Quick Steps, Changing Order and Adding Shortcuts To Them

By default most of the quick steps are empty, they are only setup to perform certain actions, however you will still need to customize the actions before you can actually use them.

Let’s take a example of To Managerfrom the available Quick Steps, in order to start using it you will need to enter the email address of your manager, you can also change the label and title of the quick step.

To customize the quick step click on the down arrow key in the Quick steps window and select Manage Quick Steps.

customize_quick_steps_outlook_2010

A new window will open up displaying the list of you can move the order of the quick steps by clicking on the arrow, this will rearrange them.

In addition to that you can also modify, duplicate or delete the quick step, to modify the quick step click on the modify button.

modify_quick_step_action_outlook_2010

When you click on the modify button a new window will open up, you can change the name, choose the action you want to apply and also add the parameters for the action, clicking on the Show Options link will display additional set of parameters available for a particular action.

You can also add multiple actions to be performed by the same quick step, to do that, just click on the Add Action button in the customizing quick steps window and input the additional actions you want to perform.

add_shortcuts_to_quick_steps

To make things more convenient you can also assign shortcuts to the quick step, at the bottom of the window, select a for your quick step.

Once you have made the changes click on the Save button to apply them, finally click on the Ok button in the Quick steps window.

Creating New Quick Steps

The default quick steps provided may not be the only ones you may want, and you may need to create new quick steps according to your needs.

Outlook 2010 provides users with an option to create new Quick steps. To create a new quick step click on the down arrow in the quick steps box and click on the create new item.

create_new_quick_step

This should open up a new window where you can create a new quick step, add a name for it.

In the second section you will need to select the action for the quick step, Outlook 2010 has several pre-defined actions, you can add you own too, we will take a look at how to do that in the next section.

add_action_to_quick_step

In the meantime choose from one of the action that already exists. Once you have chosen the action you can customize it like we did in the earlier section.

You can also assign a shortcut key and add a tool tip to the quick step, once you have configured everything, click on the create button to create the new quick step.

We will be taking a look at several other features in Outlook 2010 and other products, if you haven’t checked out all the features you can visit the page to read them all.

Twitter Hacker Teaches Us A Big Lesson

If you have not heard yet, the internal accounts at was hacked through a employees account and much of the private data that is definitely not for public eyes was exposed to the world.

Though twitter has already written a blog post about it, to explain that Google Apps was not in fact responsible for the lapse, it brings in a bigger question, how secure are our identities and how secure corporate culture is.

It is baffling that hacking of one account could lead to such a big lapse and yes we all are vulnerable to the same attacks, however we are not as famous as twitter and of course we all are all susceptible to some lessons here.

The first lesson is no matter what your corporate uses in the backend, one loose end can screw up the entire system, even if one of your employees uses a bad or easy password, your whole system could come down.

The second lesson is that, no matter how good email is, it is definitely not a place to store your confidential information, it is a very very bad idea.

The third lesson is that even if you are sharing confidential information over emails, make sure it is distributed, in the sense that do not share everything over email.

However as we conclude most email systems are pretty safe, the problem arises if users are lazy and use common or passwords that are easily crackable.

Phishing attacks are another way to crack passwords, so security has to be maintained by everyone around, not just the victim.

Embed Videos/Audio In PowerPoint 2010 Presentations

Earlier versions of PowerPoint did not have an option to insert/embed videos in presentations, however in , PowerPoint has an option to easily insert videos into PowerPoint presentations.

To embed a video or audio file into a PowerPoint presentation, follow the steps listed below.

Inserting/Embedding Videos In PowerPoint Presentation

Step 1: In the presentation slide that you want to insert/embed the video, click on the Insert tab.

Insert Video Into Presentation

Step 2: At the right hand corner of the option click on Video, you will see an option to embed videos from either your local drive or from a online video site.

Powerpoint 2010 Local Video Inserted

Step 3: If you choose to insert video from your local disk, you will be shown an option to browse to the location of the file, once you have chosen the file it will insert the video into the presentation.

Embed Videos Powerpoint Presentations

However you can also embed videos from video sites like , in such cases you will need to paste the embed code directly into a textbox to embed it into the presentation.

Embed Youtube Videos Powerpoint Presentation

Once you have entered the code, click on the insert button to add the video to the presentation, you can then resize the video according to your needs.

Inserting Audio In PowerPoint Presentation

Record And Insert Audio Into Powerpoint Presentation

You can also easily insert audios to the presentation, just go to insert and click on Audio in the right hand corner, you can then choose to insert audio from a file or record audio and insert it into the presentation.

That’s it, Office 2010 has definitely made inserting audio and video into presentations much more easier, we will be doing several more articles like these in future to expose several features in Office 2010, you can follow all the tips by visiting the page.

Customizing Views In Outlook 2010

Outlook 2010 has several options with regards to viewing your email and allows users to view messages in the form of conversations and also provides with many other options to the users.

The new views may look like overwhelming to many users, however it can be easily customized to suit your needs, in this post we will detail how you can customize views in Outlook 2010.

Changing Views Back to Show Messages By Date

Outlook 2010 has a new conversation view enabled by default, though not many people will be comfortable with it, if you are not comfortable with the conversation view, you can easily change it back to the default date view.

Select Date View Outlook 2010

To do that just click on the View tab in the Outlook Window and select Date from the available options.

Apply Current View To All Folders

By default different folders will have different views in Outlook 2010, however you can apply a single view to all the folders in a single step, without the need to customize each and every folder.

Apply Current View To All Outlook 2010 Folders

To apply a current view to all the folders, go to View tab and click on Change View, from the dropdown list click on Apply Current View to Other Mail Folders.

A new window will popup, just select all the folders you want to apply the current view to and save it.

Edit and Manage Views

Views provides users with several options, you can modify them to change which fields are displayed, the type of view and so on.

To edit or manage views, click on View tab and select Manage Views or to directly modify settings for the current view click on the View Settings.

Modify Views Outlook 2010

This should pop up a new window which has several options. You can modify the columns that are displayed, what options should the message be grouped by, sorting order of messages, filtering, conditional formatting and more.

Once you have modified the options click on Ok to save them.

Save Views For Future Usage

Once you have customize the views it may be good practice to save it somewhere, Outlook 2010 offers users with an option to save views.

Save Current View Outlook 2010

To save your views, go to View tab and click on Save Current View as New View, in the window that pops up, enter a name for the view and save it.

Once you have save the view it till appear in the change view options, you can easily click on it to apply your view.

There are many more tips like this to come in the future, we will be covering for all the products, so make sure to check back regularly.