Have you ever gone on vacation and wanted an easy way to share photos with your family and friends? Maybe you’re an art teacher that teaches an online class and you would like to share slides with everyone in the class. There is a super easy way to create a photo album slide show in PowerPoint 2010. It is also extremely easy to share this photo album with anybody in the world using a free service built into PowerPoint 2010. Let’s get started!
We’ll begin by opening PowerPoint. By default, you should see a blank PowerPoint show. Click the “Insert” tab on the ribbon toolbar and then find a button that says “Photo Album”. Click “Photo Album” and choose “New Photo Album” from the menu. See the image below for an example.
A dialog box will pop up, as pictured below. Click the button that says “File/Disk” to bring up a file selection window.
In the file selection window, navigate to the folder that contains the pictures you would like to have in your album. In the picture below, you will see that I have selected multiple pictures. I did this by holding the ctrl key down and clicking each picture that I wanted to select. Once you have all of the pictures that you want to include selected, click the “Insert” button.
You will be taken back to the “Edit Photo Album” dialog box. There are several options in this dialog, as you can see in the picture below. You can rearrange the order of the pictures. On the far right side, there is a small toolbar for quick photo edits, such as brightness and contrast. You can also change the layout of the slide to hold multiple photos. The “Theme” dropdown lets you pick one of PowerPoint’s built in color schemes.
Below, you can see what a photo album slide show looks like.
Now that we have our photo album designed, we have to figure out how we want to distribute it. There are two ways I would like to show you how to do this. The first way is to save it as a PowerPoint show. A PowerPoint show can be emailed and the person on the receiving end can see the slides without having to see them in edit mode. One thing you might want to do, if you set it up as a show, is configure the slides to automatically change. To do this you click on the “Slide Show” tab and click the button that says “Set Up Slide Show”, as pictured below.
Below, you can see a picture of the “Set Up Show” dialog box. Here you can configure the slide show to open full screen and to advance either manually or automatically. This is also the place you go if you want a presentation to loop over and over until you stop it.
Now that we have the settings in place, let’s save the show. In the save window pictured below, you will notice a “Save As Type” dropdown. In this instance, we want to choose “PowerPoint Show (*.ppsx)”. This puts it in a format we can email to people for viewing.
The second way you can share your PowerPoint show is via a new feature in 2010 called “Broadcast”. The broadcast will allow you to present your show online for free. A link is generated that you can send to people. When they click the link, they will be taken to a web page where they view the show in real time as you present it to them. In the picture below, you can see how this is done. Click “File”, “Broadcast Slide Show”, then click the “Broadcast Slide Show” button.
A “Broadcast Slide Show” dialog box appears, where you click the button that says “Start Broadcast”.
A link is created that you can send to the people you want to view the show. Now you can get everyone in a conference call and click the “Start Slide Show” button. As you click through the slides, the people you invited will see the slide advance on the web page they are viewing. It’s as simple as that, and it’s free!
I hope you have enjoyed today’s tutorial. I think that this is a great way to cross geographical boundaries and share photos and presentations. What about you? Have you used this service? Do you have any ideas that you would suggest for its use?
As always, we appreciate your feedback. Thanks for reading Techie Buzz!