Tag Archives: Gmail

What is The Attachment Size in Gmail?

Welcome to another Helpdesk article where we answer common questions which are asked by our users. One of users recently emailed us to ask us a simple question. "What is the attachment size in ?"

Well, the simple answer to this question is that Gmail supports attachments whose size are 25MB in size. This means that you can send and receive attachments up-to 25MB in size. However, when you send other email services might not accept attachments that large and might reject the email.

However, there are several other ways in which you can send emails larger than 25 MB as well. For example, you can send 100MB attachments with Yahoo Mail or even send large attachments up-to 5GB in Outlook.

Additionally, you can also use services like WeTransfer to send attachments up-to 2GB through email. The key with this is that, you don’t attach the actual files to the email itself, but instead make use of an external online file storage service which allows you to upload large files and then add the link provided by them to the email.

Also Read:

Hope this answers your question. You might also want to read several of our to find information on how you can work better with the email service.

This Chrome Extension Takes Out Gmail Chat From The Browser

I am not a big fan of IM programs and hence do not use desktop chat clients e.g Google Talk, Pidgin, Digsby or Meebo. The built in chat feature of Gmail is perfectly suitable for brief conversations but there is a small catch. During a chat conversation, you have to either stick to the Gmail tab forever or constantly oscillate between multiple tabs, which can be highly annoying at times. I am composing a blog post and here comes my friend whom I can’t ignore, I switch to the Gmail tab, send a message, fall back to the earlier tab and in comes the ding!

This cycle goes on and I have to find the Gmail tab within a sea of open browser tabs; there seems to be no possible way to get out of this situation other than sticking to the Gmail tab through the entire conversation.

If you are anything like me and want to detach Gmail chat from the browser, try this chat for Google chrome extension. This extension frees Gmail chat from Google Chrome, allowing you to reply to messages from no matter what web page you’re on at any given moment. The extension works exactly the same as the desktop Gmail client, with added support for email, video calling and Google Plus hangouts.

Once you have installed the extension, sign in to your Gmail account and you are through. Here is how the chat UI of the extension looks like:

chat-for-google-extension

To start a voice call or a Google Plus hangout, all you have to do is hit the respective icons on the chat window. One of the biggest advantage is the ability to send quick emails to your Gmail contacts, right from the desktop, without having to open Gmail at all. Type the name of the contact in the search pane, hit the result, compose your email and shoot! No more inbox gazing every 30 minutes.

send-quick-email

The extension is slightly slow and IM’s might take a little longer to go through. Another downside is that it doesn’t support multiple user profiles or multiple Gmail accounts, so if you are using a shared computer, you better use the standalone desktop chat client. [via]

Also read: Ultimate list of tips and tricks for Google Chrome

Add a Nice Signature to Your Gmail Messages

Microsoft doesn’t own the patent on all things pretty! If you’re a Gmail user, there are lots of options available to you. Today, I would like to show you how you can add a professional looking signature to your Gmail messages.

In Gmail, look to the far right side of the page and you will see an icon that looks like a cog. You can see this picture below. If you click this cog, you will get a dropdown menu where you will need to select “settings”.

Settings

In Gmail settings find the “General” tab, highlighted below, and click the radio button below “No signature” to turn on the signature feature.

Turn On Signature

Proceed to type in the white box the information that you would like to include in your signature. Notice above the white box that you have a toolbar with a lot of formatting options such as bold, italicize, and underline. Pictured below, you can see that I have highlighted my name selected the “Change Font” button to select a different font.

Toolbar

If you want to add a link to your website just click the two little chain links on the toolbar to insert a link. If you click the square icon that looks like it has two little mountains, this will allow you to insert an image. Unfortunately, this image has to be hosted on the web somewhere. It doesn’t allow you to upload one from your computer. You can see what I am talking about in the image below. I also ran into some issues trying to do this in Internet Explorer 8. Chrome worked fine.

Image

Once you have your image inserted and all of the text is just the way you want it, click the “Save Changes” button at the bottom of the page. Note, you may have to scroll down a ways to see this button.

I hope you have enjoyed today’s tutorial. Gmail can do a lot of the things you may have come to expect from apps such as Outlook. You just have to dig in sometime to find what you’re looking for. As always, we love hearing your feedback. Thanks for reading Techie Buzz.

Schedule Email in Gmail With Right Inbox

A few months back I had written about an interesting web app which allowed users to schedule emails in Gmail. The add-on for browsers like and worked very well and did its job. However, there is another entrant called "Right Inbox" which provides a similar service but is simpler to use.

Also Read: How To Send Anonymous Email | Temporary Disposable Email Services

While Boomerang for provides much more than just scheduling emails in Gmail, Right Inbox’s only focus lies on scheduling emails in Gmail. Once you install the Right Inbox extension refresh you Gmail page and you will be guided through grant permissions to the app to your Gmail Inbox.

Send Emails Later Gmail

Once you have granted permissions to the Right Inbox app, you will be able to schedule emails in Gmail with the click of a button. Right Inbox will add an additional button to the compose email workflow (as seen above) allowing you to send the email at a later time.

Schedule Emails in Gmail

Clicking on the "Send Later" button will give you several options to schedule the email. You can either click on the options provided or choose to send the email at a specific time. Once you have scheduled your email, the email will be stored in your drafts folder and will be delivered at the time you chose. The best part is that you don’t have to be near your computer once you have scheduled your email and Right Inbox will do the work for you.

Right Inbox is currently available as a and and can be downloaded from here.

Gmail Gets Google Plus Integration, Lets You Filter Email And Contacts From Google Plus Circles

Since the day Google Plus opened up for everyone, the message from Google team has been pretty clear. Lets focus our attention towards people and re-invent every other Google product (keeping Google Plus in the centre). This includes Google search, Gmail, Google Reader, Google Maps, Authorship in search results, YouTube and what not.

Google is heavily focusing on the strength of peoplewith whom you connect and share in real life; familiar faces have already started appearing on search results, Google Maps, Google Reader and so forth.

How can Gmail stay behind? With the new Gmail and Google Plus integration, you get all your Google Plus friends and contacts within your Gmail inbox, so this update makes it easy to find messages that are related to specific Google Plus friends and contacts.The next time you login in to your Gmail account that is tied with a Google Plus account, you might see a new drop down menu on the left sidebar, as shown in the following screenshot:

 

gmail-google-plus-circles-contacts

The Circlesdropdown works exactly as labels work in Gmail and allows you to filter sent or received messages from people who are present in your Google Plus circles. For example: I have a circle named mediain my Google Plus account, which I have made to filter journalists and reporters I know. Now that the Circle filterin Google Plus is active, I can quickly find all the emails that were either sent to or received from anyone, who is present in the circle named as Media. I don’t have to remember their names, email addresses and the subject of a previous conversation.

Google has also integrated contact information of your Google Plus friends within Google contacts.

google-plus-contacts-circles

This has two advantages. First, you can export the contact details of all your Google Plus friends as a CSV file and import it on another Gmail, Yahoo or Hotmail account. This is lifesaving, when you are permanently switching to a different email address and need a one click option to export all your email contacts and Google plus contacts from a central location.

I use a separate Gmail account for Google Plus and my work email address is on Google Apps, which is not tied to any Google Plus account. Hence, in my case, Gmail contacts and Google Plus contacts will be disjoint sets. But if you are not like me and use the same Gmail account for Google Plus and as your primary work email address; this update will simplify contact management to the next level.

Please note that only people who are sharing with you on Google Plus and have added you to their circles, will be added to your Google contacts. Adding someone to any of your Google Plus circles wont add his email address to your Google contacts list, so this will keep spam emails at bay. Another strong reason why you should be very careful in choosing whom you are sharing with on Google Plus.

The People widget, which Google started showing on Gmail’s right sidebar from May2011, will now include status updates, posts and recent links from people who are involved in a conversation.

gmail-people-widget

Whenever any of your Google Plus friends send you an email, you will be able to interact with them, directly from the people widget on the right sidebar. Another nice feature I must mention is the ability to share photo attachments in Gmail directly on your Google Plus profile. Just hit the Sharebutton next to any attached photo, type in your message in the browser overlay window and choose the circles with whom you want to share.

share-gmail-photo-attachments-google-plus

Be careful with whom you share photo attachments in Gmail because once you hit Sharewith the default option (Your Circles) being checked, anyone can see that photo or download it on his computer.

As usual, Google Apps users are out of luck but Google said that it is a work in progress.

How To Get Back Old Gmail Theme

*See updates at bottom to find more ways to restore Gmail Interface

Google recently rolled out a new interface for   to all it’s users. The interface is in line with most of the design changes that have been brought about by Google. It all started when they decided to add a Bing link background to their homepage and continued with a slew of other changes including removing the I am feeling Luckybutton, using a new design for search results and yet more, simplifying the image search results, adding top references to results and more.

However, not many people are actually liking the design and unlike earlier the options to switch back to old Gmail have changed. If you have switched to the new Gmail theme, you can easily switch back to the older theme temporarily.

Revert Gmail Theme

To revert back to the Old Gmail look, click on the “Settings” icon and then select the option to “Revert to old look temporarily”.

Once you do that, Gmail will revert back to the old interface. I am not sure as to how long the older interface will be available before users are forced to switch to the new Gmail interface. However, as always someone might come up with user scripts or which will allow users to go back to the old Gmail interface.

We will update the post with user scripts and extensions to switch back to the old Google interface as we come across them.

Update: 04/20/2012: Check out a new way to restore Old Gmail Interface using a Stylish script.

Google Docs Can Open Password Protected PDF

Since Google started out with , they have been adding a lot of new interesting features to the service to compete with the likes of Microsoft Office. Of late, the competition is really steaming up and Microsoft is battling to win back the online documents supremacy. However, Google’s integration of Google Docs with and their other services offers users an option to open and view documents, images and PSD files in their email without having to download them locally.

Open Password Protected PDF Files with Google Docs

I have been using the option to open documents and PDF files in Google Docs for quite sometime now. However, one feature I found missing was the ability to open password protected PDF files in Google Docs.

Also Read: Remove Password from PDF Files | Unlock Password Protected PDF Files

It looks like that the Google Docs viewer just got smarter (or that it was already but I noticed it now) and allows you to open password protected PDF files without having to download them to your local computer.

The new feature is currently available for PDF files only and I wasn’t able to test it with a regular word document which was password protected. Hopefully, Google should add a feature for other password documents soon.

Work With Gmail Offline!

I don’t know about you, but I think computing is getting a little too “cloudy”. Many companies are offering there software as a service and are pushing us toward “the cloud” for everything. Fortunately, Google has gotten their head out of the cloud long enough to realize we can’t always be in the cloud all the time. Google announced on the Official Gmail Blog today, a new application called “Offline Google Mail”.

“Offline Google Mail” is an app that can be downloaded for free from the Chrome Web Store and installed into Chrome. Here is the link if you would like to download it. Below you can see the web page on the Chrome Web Store. All you have to do is click the button that says “Add to Chrome” and it will begin the installation. It took me less than a minute to complete.

Chrome Store

Once you have the app installed, it will ask you if you want to use it to manage and compose email when you’re offline. Just click “allow”, and then “continue”, and you’re in business.

Allow Offline Gmail

The main window, pictured below, is sort of a dumbed down version of what you would see in  Gmail online. You have a list of your messages in a column on the left side of the screen and a preview area on the right side of the screen. You can compose messages offline and they will be sent when you are connected at a later time. You can even add labels to your messages offline.

Main Window

This is a great feature add on for Google products. I know there have been many times where internet access has been scarce for me. This made using Gmail very inconvenient as it didn’t have the offline capability. Now, I can add this new app to my laptop and can work in my “Offline Google Mail”. The good thing is it will seamlessly work in online and offline modes.

Google also plans to roll out similar products for Google Docs and Google Calendar. According to the blog post, it appears that Google Docs allows offline viewing now, but they haven’t implemented offline editing quite yet. If Google gets this perfected, I believe it will make them much more attractive to corporate IT.

I am encouraged by the fact that Google recognized the need for offline synchronization. While I think it is great that we live in a world where everything is accessible virtually anywhere, the reality is there are still a lot of dead zones when it comes to internet access. I hope this is a sign of many more good things to come from Google.

So You Want to Kick the Google Habit? [Editorial]

Google-Logo

 

Google Everywhere

It is hard to go online today without touching one or more Google products or services. If it is not search, it may be email, YouTube, Blogger, Picasa, Docs, or Calendar. Google has truly blanketed us with their web-based app offerings. Heck, even the Google Doodle is a conversation topic!

In this editorial, I shall discuss how you can kick the Google habit, what I am using now as alternatives and why you probably won’t be able to replace certain Google products today. Ready to move away from Google? First, some background.

Why un-Google?

Some of the reasons I personally decided to look for alternatives:

  • Google became a part of virtually everything I did online. I used GMail, Google Reader, Google Finance, Blogger, Picasa, Picasa Web, Google Docs, Google Search, Google Calendar and Google Maps. I felt uncomfortable putting such a large portion of my online life in Google’s hands.
  • Google morphed from the cool little startup building fun stuff for consumers, to a dominant public company whose revenues essentially came from just one product. That’s the key most (96%) of its revenues (and profits) came from search advertising. In other words, it needed other ways to make money. The most obvious way to do so would be to extend the arm of advertising, their main revenue-generating product, into other products. I realized I was the merchandise.
  • Google seemed to get Apple and Facebook envy. Apple was growing rapidly across all their product lines and at very high profit margins, and Facebook was taking eyeballs and key talent away from Google. This led to some bad attempts to mock Apple and Facebook publicly, which of course delighted the Google developer and enthusiast community but came off as being negative to me. If you make a great product, you don’t need a negative campaign.
  • Aside from philosophy, some of the competing products started becoming better, and Google’s products started getting worse (more on that within my descriptions) prompting me to start Project Un-Google which was an effort to use fewer and fewer Google products, hopefully reaching a point where I did not depend on any Google product at all.

Whether it is for philosophy, or hedging your web app bets, it is good to know there is life outside Google when it comes to products and services online and offline. There is usually a strong resistance to change, especially if you have a long history with a product. There is a high cost for transferring the old stuff, and learning your way around a new product/service. However, these challenges are not insurmountable, and I hope you take a look at some or all of the products I list here as an alternative to Google. If you have ideas of other products I may not have mentioned, please let me know!

Popular Google products

Here are some of the Google products/services I will be comparing to competition:

  • Search
  • Picasa
  • GMail
  • Calendar
  • Documents
  • Groups
  • Finance
  • Blogger
  • Chrome
  • Maps/Directions
  • Talk/Chat/Voice

I realize Google has many more products, appsand services, but I did not look at products like Book Search which are very niche. My attempt here is to look at the commonly used products and services only.

Gmail Users in Iran Hit by MITM Attacks

Gmail users in Iran might have been affected today, based on several reports suggesting that Gmail.com connections were being hit by Man In The Middle(MITM) attacks.

I first spotted this notice on Hacker News where the submission had a link to pastebin.com  containing details of the affected root server  certificate. Google has since then confirmed the attempted attack on their blog.

Today we received reports of attempted SSL man-in-the-middle (MITM) attacks against Google users, whereby someone tried to get between them and encrypted Google services. The people affected were primarily located in Iran.

MITM or Man-In-The-Middle attacks are one of the most sophisticated attacks, where a third party can effectively eavesdrop & monitor all  communication  between two parties, without either of the parties knowing that they are being eavesdropped upon. In case of sites using SSL, such as Gmail – the attacker was able to get hold of a fraudulent certificate which is used for encrypting.

The certificate was issued by DigiNotar. Chrome users (on version 13 and above) were alerted of the fraudulent certificate by virtue of an inbuilt security feature called certificate pinning. Certificate Pinning  maintains a whitelist of verified root Certificate Authorities which are trusted by Chrome in creating a connection to Gmail.com and Google accounts in general. Since DigiNotar was not in the whitelist of  verified CAs, Chrome displayed an error message about the certificate being invalid

 

Chrome shows Invalid Certificate message

Mozilla have responded by pushing an update to Firefox which revokes the certificate’s trust. As a result of this, if a user visits the site presenting the fraudulent certificate,  the user would be informed that the connection is not secure. Mozilla has also updated their knowledge base with an article showing steps involved in revoking the certificate.