How To Send Custom Auto-Replies In Gmail?
By on February 12th, 2009

has been a really useful email service and there are 100s of things you could do with it, however there are several features which are not really well known, here is a interesting tip that we are sure many users may not be aware of. This tip involves sending custom auto-replies in Gmail.

Many of you may already have heard of vacation responders, where a auto-reply is sent to emails sent to you, which may say that you are unavailable at the moment and will get back to the email after a certain date.

You can send out a vacation responder with Gmail too, but these messages will go out to each and every email you receive or to all the contacts in your address book. However there is way to send out auto-responders to only select few people or to emails matching certain criteria.

Using this cool trick you you can also send out custom messages to different people based on email address or subject or body content. For example if you receive blog contact form emails to your account, you can easily send a auto-response thanking the user for their email. Keep reading to learn how you can do that.

Steps for Sending Custom Auto-replies in Gmail

Step 1: Activate Canned Response feature by visiting Settings > Gmail Labs and enable Canned Responses.

activate_gmail_canned_response

Step 2: Compose a dummy mail and click on the Canned response link and select New Canned Response, enter the name of the canned response.

new_canned_response

Step 3: Continue writing the message you want to right and click on the save canned response once you have finished composing the message. Repeat steps 2 and 3 if you want to create multiple canned responses.

save_canned_response

Step 4: Click on the create filter link on the top of the page.

gmail_create_filter

Step 5: In the options that appear, enter the appropriate search criteria for filtering emails. For example if you want email from certain email address to be send out a custom reply, enter it in the from box, if you want emails with certain subject to be sent out a custom reply enter it in the subject box, and so on. You do not need to fill out every criteria, and can create the filter using just a single criteria.

create_filter_canned_response

Step 5: Click on the Next Step button and select the checkbox next to Send canned responseand select the canned message you want to send out for emails that match this criteria.

send_canned_message

Hope you enjoyed the tip and will put it to good use, as a part our series for making Gmail more easier for our users, we will be sharing several , so that you can the best out of Gmail.

Want more tips on Gmail, visit the section to learn more.

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Author: Keith Dsouza Google Profile for Keith Dsouza
I am the editor-in-chief and owner of Techie Buzz. I love coding and have contributed to several open source projects in the past. You can know more about me and my projects by visiting my Personal Website. I am also a social networking enthusiast and can be found active on twitter, you can follow Keith on twitter @keithdsouza. You can click on my name to visit my Google+ profile.

Keith Dsouza has written and can be contacted at keith@techie-buzz.com.
  • http://www.technospot.net/blogs/about-manav-mishra/ Manav

    Thanks for this trick, Stumbled!!

  • http://devakishor.com Devakishor

    Hey, thanks for sharing this. Stumbled and subscribed to your blog :)

  • http://www.technixupdate.com abhishek

    nice, trick stumbled.

  • http://www.urbanista.fi Terhi Heinilä

    Hi,
    thanks for the cool tip! But I've got a little more to ask: it seems that it's not possible to send any attachments with the autoreply? I'd love to send a free pdf guide to all who email me with a certain subject. Is this possible? Thank a lot for a reply!!!

    • Chanchal

      Hi,
      Have you got the answer to your question. if so pls send it to me.

    • http://www.websmithsolution.com Gandhi

      Regarding auto attachment with reply. I have found a way around . We have uploaded a PDF File to server and in all outgoing emails we put the link to download it.

      So far this is the solution which we are using . I am also trying to find a perfect solution. By way around works till we find it. Hope you can also do it.

 
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