Insert Screenshots Into Your Word Documents

Have you ever needed to create an instruction manual and wished you could insert screenshots? There are lots of software options out there that will help you to do this. One of those options is probably sitting right under your nose and you haven’t noticed it. Microsoft Word 2010 has a screenshot feature that will allow you to take a picture of your desktop screens and insert them into your documents as pictures. In this article, I will show you the steps to do this. Let’s get started.

In Word 2010, click the “Insert” tab and then click the “Screenshot” button. In the picture below, you can see that when you click the “Screenshot button”, you get several options. First, you will see the “Available Windows” area. This shows you a representation of all of the windows that you have open. In this example, I wanted to insert a screenshot of an installation I was doing. I chose the appropriate window from my choices below. The second area I would like to call to your attention is highlighted in purple below. It is called “Screen Clipping”. This option will allow you to highlight a specific region on your screen that you would like to insert into your document. For instance, you might see a logo on a web page that you would like to clip into your Word document, simply click the “Screen Clipping” button and highlight the logo. When you release the mouse button, the highlighted area will automatically be placed into the document.

Screenshot Button

Once you have inserted your screenshot into your document, you can edit it just like any other picture you would insert. You will see your picture with selection handles (dots) all around. Clicking and dragging these handles will allow you to resize the picture. You will also notice, at the top of the picture, a green dot. This green dot will allow you to rotate your image 360 degrees. You may also choose to use Microsoft Word’s drawing tools to put arrows and text boxes on your image like the one pictured below.

Inserted Screen Shot

When it comes to writing tutorials, it helps to have pictures to illustrate what you’re writing. I guess this is supported by the old adage “a picture is worth a thousand words”. I hope you find this tutorial useful. If you have any questions or comments I would love to hear back from you.

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