How To Auto-Archive Emails in Gmail?
By on February 13th, 2009

On a normal day, I receive about 300+ emails in my account, however it becomes quite a hassle to go through each and every email and segregate the important ones. However with Gmail, there are several ways in which you can segregate noise from actual work and that is one of the reasons I love it.

The Auto-archive feature in Gmail is definitely useful and should be used if you plan to work on having a zero-inbox for emails.

Auto-archiving is pretty simple with Gmail, but the first thing you should do is, determine which emails really require your attention and then follow the simple steps below for auto-archiving other non-important emails, which you can take care of later.

For example you can auto-archive all shopping emails and email forwards, jokes so that you can take a look at them when you have some free time.

Steps for Auto-archiving Gmail Emails

Step 1: Click on the Create a filter link on the top of the page.

gmail_create_filter

Step 2: In the options that appear, enter the appropriate search criteria for filtering emails. For example if you want email from certain email address to be auto-archived enter it in the From box, if you want emails with certain subject to be auto-archived enter it in the subject box and so on. You do not need to fill out every criteria and can create the filter using just a single criteria.

gmail_filter_search_criteria

Step 3: Click on the Next Step button and select the checkbox next to Skip the Inbox (Archive it)for the emails matching the criteria you entered to be automatically archived. Additionally I also apply a temporary label to the emails, so that I can deal with those emails and categorize them after I have read it.

gmail_auto_archive_email_settings

Step 4: Click on the create filter button to create your new filter.

Once you have followed the steps above you are on the path to having a zero-inbox. Look forward to more tips for Gmail in the coming days. Let us know if you have any doubts or want to share your thoughts with us.

Want more tips on Gmail, visit the section to learn more.

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Author: Keith Dsouza Google Profile for Keith Dsouza
I am the editor-in-chief and owner of Techie Buzz. I love coding and have contributed to several open source projects in the past. You can know more about me and my projects by visiting my Personal Website. I am also a social networking enthusiast and can be found active on twitter, you can follow Keith on twitter @keithdsouza. You can click on my name to visit my Google+ profile.

Keith Dsouza has written and can be contacted at keith@techie-buzz.com.

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